International Express Waybill Filling Guide: Key Tips for Smooth Customs Clearance & Delivery Compliance
 
Filling out an international express waybill is a core step in cross-border logistics clearance and delivery. It is essential to adhere to the principles of true and consistent information, complete and standardized elements to avoid customs delays, return shipments or fines caused by filling errors.
 
The core filling points are as follows:
 
1. Accurate Basic Information
The name of the sender/recipient must match the ID/company registration certificate. The contact number should include the international area code. The address should be filled in the order of "Country - Province/State - City - Street - House Number - Postal Code", with the English address in all uppercase letters. The commodity name should be specific; the quantity, weight and declared value must be truthfully stated, and the declared value of commercial goods should match the invoice amount.
2. Strict Compliance with Cargo Declaration Rules
Actively declare the type and purpose of sensitive goods (such as batteries and liquids), and never declare prohibited items. Clearly distinguish cargo types (gift/sample/commercial item), and accurately mark the country of origin to facilitate tariff compliance.
3. Standardized Language & Format
Priority should be given to accurate English translation for key information, and electronic waybills are recommended. Paste the waybill flatly in a prominent position on the package, and place a copy inside the package for backup in case of loss.
4. Targeted Handling of Special Scenarios
For commercial goods, fill in the invoice number and order number to ensure consistency between documents, goods and waybills. Select the insured value option and mark "Fragile" for high-value or fragile items. For return shipments, indicate the original tracking number and reason for return.
5. Thorough Post-filling Verification
Always cross-check the consistency of information among the waybill, cargo and invoice. Keep the waybill copy or electronic screenshot for future tracking and claim settlement.